Nanawale Community Association, Inc.
14-855 Kehau Street
RR4 Box 2250
Pahoa, Hawaii 96778
Phone 808-965-8080 / Fax 808-965-6664
bizoffice@nanawalecommunity.com
2009 - May Minutes PDF Print E-mail

The following record of approved minutes is made available to members in our effort to create an environment of open and transparent action by the Board of Directors.

NANAWALE COMMUNITY ASSOCIATION, INC.

BOARD OF DIRECTORS APPROVED MEETING MINUTES

APRIL 15, 2009 Minutes    
CALL TO ORDER: 6:30pm  
BOARD OF DIRECTORS:  Madie Greene, David Deweese, Glen Bousquet, Andrew Dauz, Myrene Wold, Paul Martinez, & Francis Malani.   ABSENT: Al Kualii & Mark Workman  

COMMUNITY REPORT:  Officer Daniel Rances, reports that Nanawale has done a wonderful job in the community and the following was reported: 2 burglaries, 1 on Seaview Rd., and 1 on Nanawale Blvd. 0 Property damage reports, 0 robberies, 0 thefts, 0 stolen cars, 0 assaults, and 1 unauthorized use of a motorized vehicle. We had 151 misc. complaints and reports, the police department encourages us to continue calling for any suspicious behavior or for any questions we might have. Good job! On a side note, watch out for scams, if someone, or a business is asking you for money in exchange for large sums of money, call the police and report them.  

PRESIDENT’S MESSAGE:  Madie Greene: Mahalo to the Patrol for doing such a great job!  

GUEST SPEAKER:

 1.     Richard Dobbs & Mike Kalakini-Puna Geothermal Venture: Maintenance work is going on, they’re shutting down to fix the overhaul, they’ll be starting construction in the near future. They are in negotiations with HELCO to increase the amount of megawatts that they are outputting which would add more construction at the site which would be visible from the roads. If there are any other changes they will come out and let us know at another Board Meeting. If any residents should have any questions please go to their website at WWW. PUNAGEOTHERMALVENTURE.COM.

 2.     Ginny Aste- Skatepark proposal: did not attend

 3.     Matt Purvis- Martial Arts Class: Wants to offer classes at the Longhouse, Kung Fu style. Classes offered between working hours, and the class is free, but the teacher is accepting donations. He will be bringing his waiver for the Board to review and he will need to speak with Kristi Eblacas, Recreational Facilitator, to schedule the classes. Myrene Wold motioned to accept Martial Arts Classes with the above stipulations, David Deweese seconded. All in Favor, Motion passes.  

MINUTES:  Correct and accept into record: David Deweese motioned to accept minutes. All in favor, Motion passes.  

 REPORTS TO BE ACCEPTED INTO RECORD:  
° Treasurer’s Report: Need to amend typo “Administrative Cost 1,134,000.00” it should be “134,000.00” Motion to accept Treasurer’s report with corrections. All in favor, motion passes.   ° Staff Report: Andrew Dauz motioned to approve staff report as it was written, Myrene Wold seconded. All in favor, motion passes.  

COMMITTEE REPORT:  
° Architectural Committee-David Deweese: Met with the lawyer, who said that we should pursue foreclosing on properties that we already placed liens on. In order to enforce any serious violations to the CC&R’s at the cost of $4,000 to $6,000. All violations have to be pursued, not just a select few. We will need to involve much more authority in Government to help enforce Hawaii county laws. Attorney does not grantee results.  
° Policy Committee-Myrene Wold working on another meeting.
° Environmental Committee- Albezia producing results, a foreseeable issue is that once the trees are cut there needs to be way to discard of the trees in a cheaper way. Looking into Biodisel fuel company. Walter Seneshen (homeowner) is happy about the albezia tree program and would like to know if there is a mongoose trap that he could borrow. Rose Messenger (homeowner) Like the help that Glen has provided her with.  
° Recreational Committee-Andrew Dauz Family fun day & Easter was successful. The kids are finally coming back to the association. Community Garage sale Saturday, May 23rd from 8 to 2pm.  
° Neighborhood Patrol-Al Kualii: Al broke his ankle- Puna watch meeting is April 21st bring all information.  

 UNFINISHED BUSINESS:
1.     Retaining a Lawyer update (David Deweese) see Arch report.
2.     Cell Phone Tower updates (Robert Berry) rent to start once construction starts. 1st location hapuu & hana. 2nd location Kailua & Flower, the Board of Directors need to make the final decision as far as the cell towers are concerned.
3.     Earmarked Funds update (Andrew Dauz): need to decide on pulling back earmarked funds for attorney fees.
4.     Newsletter update (Pua McBride): Newsletter is done.  

NEW BUSINESS:
1.     Form new committee-ACTION TEAM (Francis Malani) Men of Pa’a cleaning up community Saturday & put out notices for people in the community who want to get rid of their appliances.
2.     Hired new casual Recreation Worker (Robert Berry) Hired Tahsia Borreta to work two days a week, Friday & Saturday, and to be on-call for Recreational Assistant.
3.     Property owner Robbie McGrath lending lot for gardening (Pua McBride) Robbie is donating her property to grow food and donate to the food bank. Other homeowners would like to see a community garden here in Nanawale.
4.     Committee volunteers/Illegal Structures (Andrew Dauz): Need more volunteers for illegal structures. BOD, once a month go out as a group and identify illegal structures. David Deweese is available any Saturday of the month. Francis Malani suggests orientation classes.  

MEMBER TESTIMONY: 1.    Francis Malani/Men of Pa’a-Clean and Sober living house in Nanawale. Francis would like the Board’s permission to run a clean and sober living house in Nanawale. The house that he would like to purchase is near the association and is very close to the bus stop. There will be 5 to 6 men plus a single person operating the home. There is enough parking for everyone who has a vehicle. It’s a way to help people who have been clean and sober to get back on their feet. Myrene Wold moves to allow the clean and sober living house in Nanawale. David Deweese seconded. All in favor, motion passes.
2.    John Davis- Albezia Trees: steady work and removal of Albezia, suggests looking at moving logs out and agrees with the idea of selling them to the new bio diesel fuel plant. If there is a community need for him to research the removal of the trees, he’ll get bonded and insured and will contract people to help remove trees.
3.    Donate money to Grad Night: $50.00 motioned and 2nd all in favor, motion passed.   MEETING ADJOURNED: 8:09pm

 

MARCH 11, 2009 Minutes

  CALL TO ORDER: 6:30PM  

 BOARD OF DIRECTORS:  Madie Greene, David Deweese, Glen Bousquet, Andrew Dauz, Myrene Wold, Paul Martinez, Francis Malani, & Mark Workman.    Absent: Al Kualii (Called in sick ahead of time)  

COMMUNITY REPORT:  Officer Daniel Rances: There were 52 break-ins within the district, 3 in Nanawale (mostly Landlord-tenant issue), 0 robberies, 2 thefts (Landlord-tenant issue) & stolen Basketball Hoop, 0 Assaults, 0 stolen vehicles, & no unauthorized use of a motorized vehicle. 152 Misc. bulletin reports. Officer Rances encourages the community to continue to call because these calls bring in the police and help prevent crime. Officer Rances also encourages firearm safety as it is a growing issue on the Big Island.  

PRESIDENT’S MESSAGE:  Madie Greene: Thanks the staff from all of the road work that has been done, Recreational Staff, & Office Staff for doing a great job! Thanks to Paul for all of his help with the Road project this year. Reviews are all underway and hope that the employees are happy with their raises!  

GUEST SPEAKER:  Ginny Aste (Skateboard Park): Did not attend  

MINUTES: Correct and accept into record: All in favor, accepted as written.  

REPORTS TO BE ACCEPTED INTO RECORD:   
° Treasurer’s Report: Congratulations to the Office Staff on collecting over 71% of the budget, we are now at $220,000. All in favor, approved as written  
° Staff Report: All in favor, approved as written

  COMMITTEE REPORT:  
° Audit Committee: 2008 Annual Audit will be conducted April 18-20th. **Reminder to everyone that the office will be closed during those three days.  
° Architectural Committee-David Deweese: Humane Society said that they are working with the police to do a “sting” operation to pick up all of the loose dogs in the association. We also send out letters and after the third letter we also charge a fine for loose dogs. David has been working on getting in contact with other associations to learn what they are doing to eliminate this issue. David has contacted a lawyer known for helping associations remove illegal structures & enforce their CC &R’s. David will be working with this lawyer to start moving ahead and working on enforcing our CC & R’s.  
° Policy Committee-Myrene Wold: Will be calling a meeting soon, sometime during the week. She will let us all know the date and time.  
° Recreational Committee-Andrew Dauz: Cupcake Contest winners & other beautiful flyers have been posted around the association. Family Fun Day is coming up March 25 at 1pm at the Association. Pottery Classes have been going really well, we have quite a few people signed up now. Website also has these events & flyers (www.nanawale.com)  
° Neighborhood Patrol-Al Kualii: absent  

 

UNFINISHED BUSINESS:
1.      Loose Dogs/Information from David Deweese/Signs: addressed above

2.      Retaining a Lawyer: addressed above

3.      Cell Phone Tower: Robert; heard back from T-Mobile flew out a contractor and they are interested in the property on the corner of Hana & Hapuu. The BOD will look into the proposal.

NEW BUSINESS:
1.      April Newsletter (Andrew Dauz): Want to put out another newsletter. Every Committee has something to report. Want it to go out in April. A deadline will be set by Andrew. Motion: All in favor
2.      Earmarking excess funds (Andrew Dauz): Excess funds to be earmarked; $20,000 to Road Maintenance. $10,000 to Recreation & new Play Ground equipment. $10,000 to give Nanawale a “Facelift” Painting, new signs, etc. Motion to earmark the funds as described above. All in favor, Motion Passes.
3.      Nanawale Estates County Zoning (Robert Berry):Scott Lenord from the County of Hawaii has sent us a map of Nanawale which shows us which lots are agriculture & residential. Hawaii County has strict laws and Scott is more than willing to help Nanawale if there are illegal farm animals on a “residential” zoned lot.    

 MEMBER TESTIMONY:
°       Frankie Stapleton (who was absent, Robert Berry spoke on her behalf); Concerns about the two Albezia trees on the top of Nanawale. Concerned that if they fall over we are trapped in the association.
o  The comment was made that the county has said that they won’t cut Albezia Trees because of the “Environmentalist” Madie Greene said that she will speak with one and will report back to us with more information.

MEETING ADJOURNED: 7:33PM

 

 

Feb. 11, 2009 Minutes

CALL TO ORDER: 6:30pm
BOARD OF DIRECTORS:  Madie Greene, David Deweese, Glen Bousquet, Andrew Dauz, Myrene Wold, Paul Martinez, Francis Malani, & Mark Workman.
REMOVAL:  Terrie Monfore.  Vacancy to be filled. Albert Kualii nominated onto the Board of Directors. All in favor, motion passes.
COMMUNITY REPORT:  Officer, Scott Amoral:  We have had zero break-in reports, zero stolen cars, and zero theft reports. Thanks to the Nanawale Patrol for doing such a great job. If anyone notices any suspicious behavior, or if you would like to report a non-emergency please call the non-emergency police line at 935-3311.
PRESIDENT’S MESSAGE:  Madie Greene  
GUEST SPEAKER: Ginny Aste: Presentation on the possibility of a Skateboard Park: Ginny was unable to attend motion to table presentation until she is able to make it to a meeting. All in favor, motion passed.   MINUTES:  Correct and accept into record: Accepted as written.  
REPORTS TO BE ACCEPTED INTO RECORD:  
° Treasurer’s Report Accepted as written.  
° Staff Report: Fix typo from 01/02/2009 to 02/02/2009 Accepted with amendments. 
COMMITTEE REPORT:
° Audit Committee: N/A
° Architectural Committee: Fine system and attorney is being worked out at this time. Should we take pictures of questionable properties in violation to CC&R’s. Madie is working on getting packages from the police with camera, vest, etc.
°Environmental Committee: Albezia problems are being addressed; our system is getting good results. Off island owners are being responsible. The one’s that don’t we’ll have to introduce a fining system like the ones we have in place for dogs, & Non-compliant properties. St. Clair still just pushing trees over.
° Policy Committee: Myrene set Policy Meeting 02/21/2009 at 2:30pm at the Nanawale Community Center.
°Recreational Committee: Andrew reports that the Cupcake decorating contest will be the next event.
° Neighborhood Patrol: continuous discussion about capping miles. Motion to cap miles at 200 miles per person per month. 8 in favor, 1 opposed: Motion passes. Al Kualii provided a support report sheet to fill out before calling 911.  
UNFINISHED BUSINESS:
1.  Policy Committee meeting Date: TBD by Myrene Wold to update
     CC&R’s and By-laws (See Policy Committee)
2. Receive mail/packages at Longhouse, Update on mailboxes: °        Mailbox repair is underway, the boxes have been ordered by the Post Office. °        Long discussion about receiving and keeping packages at longhouse. Motion to receive packages at the long house. 3 in favor, 5 opposed, 1 abstain, motion does not pass, we will not receive packages at the Association.
3. New Playground equipment: grants, Quotes, fence it in and water fountain. °        Waiting for color brochures. Still looking/ researching equipment. Looking for chain link fence. Also looking for a ping-pong table, pool table, and other recreational games. Looking into water fountain as well.
4. Cell Phone Tower °        Sent letters to wireless carriers. Have not heard back yet.
NEW BUSINESS:
1.  Retaining a lawyer for illegal structures (fines) °        Motion to retain a lawyer to get a judge to order the removal of illegal structures & back up our fining system. All in favor, motion passes.
2.  Addressing loose dogs (Fine) °        Working on a fining system. °        Motion to table until next meeting so David Deweese can investigate. Motion Approved
3.  Road work °        See list of roads fixed. Great job maintenance crew! Lots of the roads were graded and run-off directed & potholes filled. Roads will be fixed all year round as funding comes in.
4.  Funds for required Pool regulations °        Need a vacuum release valve for recirculation drain, so if the pump feels even the slightest suction the entire system will shut down. Ask county if this system is really required.
5.  Website update/New Categories (inform, educate) °        Additional information or posters may be added. Page links to tree services, etc. Motion to give Robert Berry permission to update the website and add any useful links as he sees fit. All in favor, motion passes.
6.     Air Conditioner: °        Motion to go with the bid which costs $4,186.00: 7 in favor, 1 abstain, motion passes.    
MEMBER TESTIMONY: None.    
MEETING ADJOURNED: 8:25pm


January 14, 2009

Minutes  

Call to order: 6:30pm  

Board of Directors: Glen Bousquet, Andrew Dauz, David Deweese, Madie Greene, Paul Martinez, & Myrene Wold.   Absent: Terrie Monfore & Mark Workman

  Community & Neighborhood Patrol Report: Officer Armaral, Officer Rances, & Officer Finkey attended. Officer Rances is the new CPO for Pahoa. Reported that Nanawale is one of the best communities. Criminal Property Damage: 2, Robberies: 0, Theft: 1 (Mailbox incident), Stolen Cars: 0, Unauthorized use of a motor vehicle: 0, and 148 non-criminal reports. The police would like to thank the Community Patrol for doing an outstanding job (covering a total of 800 miles for the month of December) Puna Watch- Officer Armaral: Working on the program to get all the Neighborhood Patrol Chairpersons together to discuss what each neighborhood is doing and how it is working. Also for the officers to offer training for various circumstances so each Chair can share that information with their Patrol.

President Report: County will be donating three radios to help with Neighborhood Patrol.
Guest: none.  
Minutes: (correct/accept into record) Minutes accepted as written: all in favor  
Reports to be accepted into record:

    Treasurer’s Report for October: We’re in the black for 2008 and we’re doing well in 2009. Accepted, all in favor Treasurer’s report: Accepted, all in favor Staff Report: Accepted, all in favor
Committee Reports:  
    Audit Report: Will be given quarterly
    Architectural report: David is working with the county.
    Policy Report: Need to set a date for the next meeting to amend Bylaws and CC&R’s.
    Environmental Report: No response from Terrie. Motion to dissolve committee and combine with the Architectural Committee.
    All in Favor Recreation Committee: Kristi is waiting for Pahoa Elementary Schools Schedule to complete the NCA events calendar. Salvation Army is back!!!
    Neighborhood Patrol: We have a written report. They will have three radios and report directly to the office.
    Unfinished Business:
    Policy Committee: Myrene will set a date for the meeting.
    Mailboxes: Office is meeting resistance from Post Office to add new boxes instead of fixing the broken boxes. If they don’t respond to our calls we will send a certified letter.
    Second Phone Line: We need to purchase new phones, David Deweese has offered to donate three new phones and furniture. Once we receive the new phones the phone lines will be installed.
    Annual Audit: Robert is getting three bids, most likely we will go with Carbonaro. 
  New Business:  
    1. Kristi & Robert rehired, Brandon Kamau Hired for full time to fill the Part time recreational and part time Maintenance. 2. Receive packages at Longhouse for members. We need to have a waiver to protect Nanawale from any liability. We want to be able to provide this service for our members. Rob & Pua suggest getting a legal document drawn up by a lawyer as an ironclad safe guard for us. We need to secure a storage area with key access. Paul will work with the guys on that.
    3. Playground Equipment: Kristi is working on getting quotes this week. We also need to work on fencing in the play area and get a water spigot/ drinking fountain in the fenced in area. Get quotes from plumbers or maybe Glen and Paul can do it.
    4. Cell phone tower: Rob will send out letters and generate interest.
          5. Absent: Terrie Monfore has been absent for three consecutive meetings. Motion to remove Terrie Monfore from the board for being absent for three consecutive meetings. All in favor. Motion Passes. Open Board Position: Anyone who is interested please sign up in the office.  

 

Member Testimony:   Steve Fowler: Would like an update on which streets will be worked on for 2009, he feels that his street hasn’t been worked on for the last 5 years. The Board will have the Maintenance take before and after pictures of all work done. Steve 965-8971   Rose Messenger: Request to use Longhouse for profit food orders, trade and banter. The Board denied request because the bylaws do not allow it.    

Meeting Adjourned: 7:20pm


 December 10, 2008 Minutes    

 Call to order: 6:30pm  

 Board of Directors: Glen Bousquet, Andrew Dauz, David Deweese, Madie Greene, Paul Martinez, Myrene Wold (Late), & Mark Workman.   Absent: Terrie Monfore  

 Madie Greene, opened by saying that Martin Burs has given his written resignation, and there is an open position on the Board. Andrew nominated Francis Malani to replace Martin Burs, David seconded. All in favor   Francis Malani has been nominated to the Board of Directors.  

 Board of Directors: Glen Bousquet (Secretary), Andrew Dauz (Treasurer), David Deweese (Vice President), Madie Greene (President), Francis Malani, Paul Martinez, Myrene Wold, & Mark Workman.   Absent: Terrie Monfore  

 President Report: Nothing new to report.  

  Community & Neighborhood Patrol Report: Officer Armarol was unable to attend, Madie Greene read his report: Burglaries, 3 on Hilo, 1 on Puna, & 1 on Flower. 75 Police calls.

Guest: none.  

 Minutes: (correct/accept into record) Minutes accepted as written: all in favor

  Reports to be accepted into record:

    Treasurer’s Report for October: Accepted, all in favor

     Staff Report: Accepted, all in favor

     Treasurer’s Report: Accepted, all in favor

  Committee Reports:
    Audit Committee: Al Kuali’i and Minerva Chenoweth preformed the in-house audit. Corrections to the report: Ochana’s name has been spelt wrong twice; it is “Ochana” not “Oshana”. And, under suggestions for the petty cash would like to have each petty cash item to be entered into the computer as well as the Petty Cash folder in the event that the petty cash folder goes missing we have a back up copy.

     Nomination Committee: none

     Environmental Committee: none

     Architectural Committee: David reported that the complaints to the County haven’t been filed because the County Planning Department worker has been absent. David, from the County, will work with David, from NCA, starting with the 5 most hazardous conditions and work their way down to the less dangerous situations.

     Policy Committee: Needs to schedule a meeting to change the Bylaws and CC&R’s.

     Recreational Committee: Christmas Party planning is going well, December 20, 2008 at 1pm here at NCA. Thanks to all of the volunteers and Paul and Yvonne for picking up/ donating crafts & other items. Food: Hot Dogs, Hamburgers, Rice, Chips, & Veggies. Frankie wants Salvation Army back. We still need Volunteers to help!

    Neighborhood Patrol: Meeting Friday, December 12, 2008 at 5:00pm. As for the request that he put in (See attached) Madie has spoken with Officer Amarol to get T-shirts and Vests donated. There is no need for Xmas Turkeys because the Patrol is invited to the Christmas Party. Mark wants 3 shifts a day, and he needs two more people to join the Neighborhood Patrol. Madie said that she will speak with Emily Naeole to bring more street lights. We’ll be posting for more volunteers in the newsletter, in the office and surrounding areas, and on the marquee. Paul wants a list of names.

   Member Testimony: None      

 Unfinished Business:  

    Resignation needs to be addressed: Heather Anderson and Bill Billock resigned at the September 17, 2008 meeting. It has not been formally mentioned in the minutes.

     Carbonaro CPA proposal for annual audit: a second quote is needed.

     Air Conditioning: Budget approved for 2009. Quotes will be presented as soon as possible.

    Emily N. can give a grant through Puna Geothermal Venture to completely repair our buildings. Great Idea Frankie!

    Second Phone line: is being worked on by Pua.

     Decorating Contest: Frankie says that if there isn’t enough response she would like to return the donations. She asked everyone to get the word out and hopes that we have 10 people sign up before the 15th if not, we will cancel the light contest. 

      Frankie, Thank you for all of your hard work in getting prizes and donations. Let’s hope that we can still have this event!
    New Business:  
    Annual Budget 2009: Has been completed and finalized. Assessment Increase: There will be no increase for 2009 Annual Meeting Survey: The results will be available in the office. Annual Assessment Invoice/Newsletter deadline: Invoicing is completed! Newsletter, if you would like to get something in the newsletter you must submit it no later than 4pm Friday, December 12, 2008. Include a note from the Environmental Committee see Glen and Paul. CC&R and Bylaw updates: Homes less than 880 sq ft needs to be addressed and changes along with the Bylaws. (Grandfather Clause) There will be a Policy Meeting to update the Bylaws and CC&R’s.
      Frankie commented that she received a letter that she’s not up to code as far as having chickens. She feels that since the economy is hard sustainability is important and the Policy Committee should look at changing the Bylaws to include that. Frankie also mentioned that the Puna Community Development Plan may open up the possibility to have a “Village Center” in Nanawale. They will also be opening up the extra access road, map to be included.
    Mailboxes: Pua spoke with some one from the Post Office and hopefully Nanawale will only need to pour concrete according to their specs and they will replace the old boxes with new boxes. She’ll keep everyone updated.
      Thank you Pua for all of your hard work!
      Meeting Adjourned to Executive Session to discuss Personnel: 7:19pm 


November 12, 2008

Call to order: 6:30pm

Board of Directors: Glen Bousquet, Martin Burs, Andrew Dauz, David Deweese, Paul Martinez, Myrene Wold, & Mark Workman.   Absent: Michele Aiwohi, & Terrie Monfore

Andrew Dauz opened by saying that Michele Aiwohi has given her written resignation, and there is an open position on the Board. Andrew nominated Madie Greene to replace Michele Aiwohi. For: 5 votes, 1 oppose, 1 abstain.   Madie Green has been nominated to the Board of Directors.

Andrew Dauz moves to adjourn the meeting until 7:00pm to place officers.

Call to order: 7:00pm by Madeline (Madie) Greene

Board of Directors: Glen Bousquet (Secretary), Martin Burs, Andrew Dauz (Treasurer), David Deweese (Vice President), Madie Greene (President), Paul Martinez, Myrene Wold, & Mark Workman.   Absent: Terrie Monfore

President Report: Madie thanked everyone on the Board of Directors for electing her as President; her goal is to work as a whole for the betterment of the community. She will not tolerate yelling, belittling, or any behavior that is unfitting of adults at the meetings, if you have a comment or concern raise your hand and you will be called on. We’re going to get Nanawale to where it should be.  

Community & Neighborhood Patrol Report: Mark Workman: Looking for more volunteers, would like to ask the Board to establish a more comprehensive compensation system. Requesting $10,000 would allow for approximately 44 miles of patrolling a day, also would allow for the purchase of Neighborhood Watch signs, Badges, & Lights. $0.585 is what we pay per mile, its’ not even enough to cover gas let alone the wear and tear of your vehicle. Mark is planning to have once a month Patrol meetings to be open to the public, you may call him at home if you are interested or if you need to report suspicious activity 808-965-6360.  

Guest: Richard Dobs from Puna Geothermal: did not attend  

Minutes: (correct/accept into record) Need to correct “Call to Order: and roll call by acting President/Presider, Bill Billock” Bill was not the acting president but the acting chairperson. Myrene moved to accept the amended minutes, seconded by David Deweese. All in favor.   Reports to be accepted into record: Minutes  

Staff Report: accepted, all in favor Treasurer’s Report: Tabled until next meeting, all in favor  

 Committee Reports:

    Audit Committee: none Nomination Committee: none Environmental Committee: none Architectural Committee: none Recreational Committee: Mark Workman has stepped down, Andrew Dauz is the new Chairperson. Request for funds $1,300 for Community Christmas Party. Andrew Dauz motioned to accept disbursement of $1,300 for the Community Christmas Party, David Deweese Seconded, all in favor. Motion passed.
  Member Testimony:
    Gary Meredith: Minutes, Gary has requested minutes from the office as well as the Executive Meeting Log, he wants to know who approved to pay Ivan Van Leer for the annual meeting $400. The Board has agreed to do an investigation into this matter. Linda Meredith: Would like to ensure that the community maintains its rights to open discussion and follows HRS 421J. She feels that with the Board now in place she will not be requesting mediation, but will continue to fight for community rights as she sees them being violated. Heather Anderson: Survey, CC & R’s, & Dogs (see attached information) Did not attend Sandra Hubbard: On Mauna Kea rd it looks like people are clearing a property and look like they are building an illegal structure. They’re also allowing their dogs to run loose. She would like to thank Nanawale for taking care of all of the other complaints, she’s seen an improvement in the community. Stephanie Souza: Pleased to see the new Board of Directors, she wants the community to bring back the Salvation Army after school program. The kids need a place to go, and Nanawale is a safe place for them to be. She’s confident that with this board things will move forward! Without the kids, Nanawale just isn’t Nanawale!
      Comment: Linda: in the Charters of Incorporation article 3, our Objectives and purpose we need to promote the social welfare of our kids and community.
    Pat Cooper: She feels that the park needs to be open for the kids. She does not like the fact that the park isn’t open on Sundays. Kristi has done such a great job and she would like to know why Kristi was let go.
      Mark Workman commented that Kristi was let go because of her Criminal Background, because of her Shoplifting Violation. Linda suggested to motion for the Executive Committee to make day to day personnel decisions.
    Yvonne would like to know how the job opening for Office Manager was announced, she does not have a computer and would like to know why it wasn’t put in the paper? Board has agreed to do an investigation. Carleen: Wanted to say exactly what Stephanie Souza said, it’s a nice place for her kids. Maave Enos: Has lived here for thirty years, she is upset that we’re closed on Sundays, and the five gallon limit for water.
  Unfinished Business: (see Unfinished Business Action Item List)   Voted to table until next meeting so all unfinished business can be researched. All in favor.        

 New Business:  

    Request for Funds (See recreational Report)
      Community Christmas Party (Approved) Pahoa Holiday Parade (will be discussed in Executive Committee)
    Request for four to six cautionary signs for Neighborhood Patrol. Tabled until next meeting Board would like quotes All in favor. Special Olympics Request for $50.00 donation. Motion to approve, All in Favor, Motion Passed. Salvation Army Status. Is under Investigation. Increase Dues. Moved to be discussed during budget meeting Changes for Winter Pool Hours. Personnel issue, to be reviewed in closed session. Request of $1,000 for Executive Committee (Terrie Monfore) Tabled until more clarification. Request for Microsoft Office XP Professional. $150 approved to purchase Microsoft Office. Air Conditioning. Will be discussed in the Budget Meeting.  Second Phone line $45.00 a month. Motioned to accept, all in favor.  Directors & Officers Insurance renewal quotes. Moved to accept split insurance, All in Favor.  Carbonaro CPA proposal for 2008 annual audit. Tabled until the next Board Meeting so Ochana to get at least one more quote.

    Budget Meeting set Monday, November 17, 2008 at 8:00am.

      Meeting Adjourned at 8:36pm